Luddy School of Informatics, Computing, and Engineering

Enter A Request For Event Support

Use this form to request support for Luddy School events. If you have a general IT or Facilities question or request, please use the Service Request Form instead

Attention

Most fields on this form must be filled in or your request may be rejected All Luddy events need to be approved by the Dean. Submitting this event form is the first step in the process of getting this approval.

Please note that this form is for event approval and support requests but is not the form to reserve event space. See the Room Scheduling KB Page for details about scheduling a room for your event.

Email Address
Request Title/Summary
Note: This Request Title/Summary will become the Subject: line for email correspondence related to this request.

Email Address:

Request Title/Summary:	Note: This Request Title/Summary will become the Subject: line for email correspondence related to this request.

Event Name/Description (Required):	Note: Needs to include Guidance Principles and Event Considerations, contingency plans for cancellation or transition to a virtual format as well as a proposed floorplan. Event layouts and seating configurations. Entry and dismissal procedures. Consider Shelter-in-place guidelines and evacuation capacities that preserve physical distancing wherever possible.

Primary event contact (Required):	Note: Primary event contact will be the point person present the day of the event (unless other contact/arrangements have been made).

Primary contact phone number:

Secondary event contact:	Note: How many of your staff will be working this event?.

Secondary contact phone number:

Safety Coordinator:	Note: Masks and hand sanitizer are provided at main entrances.

Organization type: (department, office, university student org., etc.)

IU/Departmental account number (if applicable):

Budget For Event:

Hospitality code, if you have one:

Date of event (Required):

Location and room number of event (Required):	Note: For Luddy Hall and Myles Brand Hall events, please see the Luddy School Social Distancing Room Capacities (PDF)

Start time of event (Required):

End time of event (Required):

Expected attendance (Required):

Who will be attending the event (students, staff, faculty, outside guest(s)/speaker):

Are students invited to this event?:	No Yes

Are any university officials or IU donors invited to this event?:	No Yes

Will anyone be attending that has come from outside of the state of Indiana?:	No Yes

Will they have self-quarantined (in Bloomington) for 14 days prior to the event?:	No Yes

Will anyone be attending that has come from outside of the US?:	No Yes

Will they have self-quarantined (in Bloomington) for 14 days prior to the event?:	No Yes

Method to obtain contact information for potential contact tracing for attendees, staff, contractors, presenters/performers/athletes, volunteers:

Registration and ticketing processes with updated terms and conditions, waivers, etc:

Will you be needing tables for your event?:	No Yes

How many tables do you need?:

Will you be needing additional chairs for your event?:	No Yes

How many additional chairs do you need?:

Are you needing “swag”/promotional items for this event?:	No Yes

Swag description:

Do you need décor (i.e. center pieces, etc):	No Yes

Decor description:

Is alcohol being served at this event?:	No Yes

Have you filled out the INLOCC alcohol form?:	No Yes

IU approved alcohol vendor name:

Is this event being catered?:	No Yes

IU approved catering vendor name:	This would need to be individually wrapped and or boxed food as well as individual containers of drink (i.e. soda, water, coffee, tea)

Catering hospitality code if applicable:

Do you have items that need transported to or from this event?:	No Yes

List items needed and quantities:	Note: If you are requesting items be delivered to or picked up from an event, please specify exact times and locations for delivery and pickup. Luddy generally does not transport furniture for events at non-school locations.

Do you have technology needs for this event?:	No Yes

List technology needs:

Please upload any relevant documents for this event (IMU BEO, catering invoice, rental agreements, etc..)(Max 5MB):	Note: Attachments larger than about 5MB will fail

Do your participants need to be transported to and from this event?:	No Yes

Do you need to advertise this event at Luddy and and create an RSVP?:	No Yes

Do you have any other special setup requests for this event? If so, please describe: